HYPERLINKS MEDIA SUPPORT PROCEDURE

Meet with Subcommittee and assign tasks. Vice Chairperson: Assist the Website Chairperson as needed 2nd Vice Chairperson: GMF Website Member: LMF

Confirm with Exhibits Chair the instructions and downloads at https://asgmt.com/exhibitors-information/ and revise as necessary:  Exhibitor Rules (Guidelines); Booth Equipment; Exhibit Hall Carpet; Discount Price Deadline; Electrical Service; Exhibitors Service Hours; and Dismantle and Move Out Information. Work with Exhibits Chair to review and revise the instructions and forms linked through https://asgmt.com/exhibitor-registration/. Submit request to Hyperlinks …

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Confirm the cost for registration including pre-registration, full registration, CEU, GMF, LMF, and exhibit booths with General, Registration, and Exhibits chairs, Treasurer also?. Submit request to Hyperlinks Media to adjust any registration pricing changes on the WooCommerce Product page. Verify changes are complete

Verify if training session with Exhibits Committee is needed on covering steps for exhibit committee chairs and member of the website.

Prepare Kickoff PPT and provide any timeline updates to General Chairperson, BOD liaisons, and General committee secretary at least five days prior to meeting.

Request from incoming General Chair experience details and picture to share on the https://asgmt.com/2024-asgmt-general-committee-chairman/ webpage. Submit these details to Hyperlinks to update this page

Receive General Chair Welcome & Picture from General Chair/Marketing to post on Website. Submit request to Hyperlinks Media to adjust on both the Home page and the About page Verify changes are complete

Submit a ticket to Hyperlinks to update the email forwarding for the following email accounts: User: ceu@asgmt Forwards to: Registration Chair, Registration 1st Vice Chair, Registration 2nd Vice Chair Group:  [email protected] Forwards to: Arrangements Chair, Arrangements 1st Vice Chair Group: [email protected] Forwards to: Website Chair, Website 1st Vice Chair, [email protected] Group: [email protected] Forwards to: Website …

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On the Exhibits Committee Dashboard, the exhibitors list needs to be copied over from the previous year to the current year.  In addition the current year exhibitor listing will need to have the value re-set for Status, Plan to Exhibit, and Booth Counts for each. Submit this request to Hyperlinks Media and verify completeness

Look for email from General Chair with member list. Email each subcommittee member a Welcome Letter, Timeline, Reference Guide and Antitrust Policy.